Please read this thoroughly and if you have any questions at all please let us know @ firstname.lastname@example.org
All of our vending at the Tiny Lights Festival takes place in our Sustainability Village. Our goals is to create a village with the least amount of waste possible, in the past years we created only 1-2 bags of garbage per year for the entire festival!
You can get more of feel for the Village by looking at this page on our website.
A special note is necessary to emphasize the vision being held for the Sustainability Village. This area forms the centre and heart of the festival. There will be food, art, music and merchandise for sale in and around the Village. As the educational component for the festival, it is crucial that Village Vendors uphold this vibrancy by providing fun interactive displays that help people get excited about making changes in their lives. (If you are food vending this can be as simple as featuring local food choices)
Simply handing out brochures and business cards is not enough. Vendors must supply visitors with an experience , such as hands on demonstrations, games, and especially smiling faces on people who are truly passionate about the product or service that they have to offer.
Definition of terms:
Sustainability: Ability to meet the needs of the present without compromising the ability of future generations to meet their own needs. This encompasses environmental, economic, social equality, cultural and political concerns.
Sustainable Community: A small social unit of people living together with the intention of reconciling environmental, social equity and economic demands for both the present and future generations.
Local - Grown, located and created in the Kootenay region.
Organic: Produced without the addition of commercial fertilizers, pesticides, or
The majority of the vending takes place on Saturday and Sunday, however, goods may be sold Friday evening and up to 8 pm Sunday. There are limited places in Ymir to get a meal, so Vendors may gain advantage by arriving on Friday. Festival programming from Friday 7pm to11 pm, 10 am- 2am Saturday, and 10 am 5 pm on Sunday.
Set up/ Clean up:
Note: Vendors are expected to set up for both Saturday and Sunday. Vendors will be expected to be setup and ready to open by 9:30am Saturday, though keep in mind that many visitors will be looking for breakfast throughout the weekend. Closing times are at the vendor’s discretion, however, please note that lighting in the Market and Village area will be limited. Vendors are asked to leave their sites as good or better that how they found them, by noon on Monday.
Food Vendor: Primary purpose is selling prepared food (meals) to festival visitors for profit, in the form of a “food truck” or version thereof
Market Vendor: Primary purpose is selling foods (produce, preserves, baked goods) and handmade goods to festival visitors for profit.
Sustainability Village: Vendor Primary purpose is selling your product or service to festival visitors for profit in your private business, in a way that is interactive and education oriented.
Sustainability Village nonprofit presenter: Primary purpose is educating festival visitors (in an interactive hands on way) and gaining support for your nonprofit organizations
Benefits and Cost
Food Vendor - $200 + GST (If you are a member of the SVFM or the Ymir Business Association $150)
This includes 1 FULL festival pass and3 weekend VILLAGE only passes for your staff. The full pass will be be for you and your staff to share, the village pass gives you access to the outdoor stage, There will be programming on the outdoor stage until 10 pm. On Saturday, we will be offering vendors discounted saturday night tickets.
Market Vendor - $125+ GST (If you are a member of the SVFM or the Ymir Business Association $75)
Non Profit Society- $50 + GST
This includes 1 FULL festival pass and2 weekend VILLAGE only passes for your staff. The full pass will be be for you and your staff to share, the village pass gives you access to the outdoor stage. There will be programming on the outdoor stage until 11 pm. On Saturday, we will be offering vendors discounted Saturday night tickets at the festival.
Electrical supply will be provided at an additional cost of $15 and will only be available to Food Vendors and Village Vendors.
Food Vendors must display a current food service permit, in accordance with BC Food Service Regulations. All Food Vendors must also have $2 Million Public Liability Vendor Insurance.
The Tiny Lights Festival prides itself on our reputation for Sustainability, which
includes the quality of products being served to visitors and participants. The majority ( 60% or greater) of the products being offered must include and/ or contain organic and local ingredients.
The Tiny Light Festival has a Zero Waste Policy. This means that all vendors must supply goods in Compostable and Recyclable containers and must take their own noncompostable or non recyclable waste off site with them upon leaving. Compostables may be added to our on site composting system and recyclables to the recycling bins.
Vendors with self sufficient power are preferred, however access to electricity is available with advance notice ( and a $15 fee as mentioned above) Self sufficient with wind and solar will be given priority, however if a gas powered generator is an integral part of a vendor’s setup, it will be allowed providing there is sufficient baffling in place as not to disturb the adjacent participants. The Village Manager reserves the right to turn off a generator if it is determined to be disturbing the experience of festival participants.
Efforts will be made in order to keep vendor vehicles close to their vending area, however space is limited and vendors must be prepared to have access to their vehicle up to a two minute walk away.
Vendors are permitted to sleep in their vending areas, with one tent allowable overnight must be cleaned up by 9 am each morning. Vendors will also have access to Camping passes in adjacent camping area if they prefer.
The Tiny Lights Festival prides itself on the being a friendly, safe community event. Security in Ymir comes from citizens looking out for and taking care of each other.
However visitors to our area may not share this same value, therefore, vendors are responsible for securing their own good, and the Tiny Lights Festival may not be held responsible in the unlikely event of theft
We do live in the wilderness, please respect that we have bears and other wildlife, keep all food well stored.
The Market and Village will be located in the centre of Ymir, within the boundaries of the Park. All vendors will be set up towards the ball diamond, providing an entrance into the Village. Power requirements will determine the location of Vendors, so early correspondence of such need is necessary. The Village will include four 20x 20 tents, centered on a covered stage/ dance area. There is also a 20x 40 existing covered area that will provide more space for vendors and eating areas.
Food Vendors are allowed a maximum space of 10x 20 feet.
Market vendor are allowed a maximum space of 10x 10 feet and are required to supply their own tents and tables. Power supply will not be available for the Market area.
Sustainability Vendors will be primarily table displays( maximum 10 feet and must provide their own tables. however space may be negotiated depending on the nature of the display.
CREATIVITY is encouraged.
The details mentioned in this policy application document are subject to change without notice, but we will do our best to inform you of any changes.
If you have any questions, please send an email to:
I ____________________( print name) understand and agree to the above conditions.
Signature _____________________ Date: _______________________________
Please save a copy of this document, print one out, sign and date it, then email it back to us at email@example.com or send it to Gabrielle Clement PO Box 807 Salmo BC V0G 1Z0
Deadline March 28th, 2017